Executive Assistant

About the Role

Our client is a Sydney-based proptech startup building modern building and facilities management software. They are hiring an Executive Assistant to support the Founder, combining C-suite support with tech-savvy operational coordination to help the team move quickly and stay organized.

Key Responsibilities

• Executive support: Calendar and inbox management, travel coordination, meeting prep, minutes, and follow-ups.
  
• Operating cadence: Own founder routines, OKR check-ins, weekly exec agendas, and action tracking.
• Project coordination: Drive small cross-functional projects, track milestones, and unblock owners.
• Research & reporting: Conduct research, analyze data, and summarize key insights.
• Business support: Assist with invoices, proposals, CRM updates, and basic operational tasks.
• Marketing support: Draft and put out social media posts; assist with blog publishing.
• Administrative support: Handle documentation, follow-ups, phone inquiries, and general admin.
• Tech setup: Support basic tech tasks such as setting someone up in Google Workspace.
• Ad hoc tasks: Take on varied responsibilities as needed in a startup environment.

Required Skills

• Career EA (3-7+ years) supporting C-level leaders in startups/tech or a tech-savvy operator from a startup/scale-up ready to run gold-standard EA routines.
• Strong executive support and organizational skills.
• Comfortable managing small projects and cross-functional coordination.
• Tech-savvy with excellent written and spoken English.
• Mastery of calendar/email triage, meeting prep, and executive prioritization.
• Strong project management: clear plans, owners, critical paths, and status updates.

Nice to have

• Experience in early-stage startups (10–20 people)
• Exposure to invoicing or light accounting tasks
• Experience preparing proposals or supporting lead research
• Experience managing social media content