Deltek ERP Administrator

About our client

Our client is the leading insights company, using market-leading data to drive better marketing decisions for global companies. They are growing their engineering team and investing heavily in their SaaS platform.

About the role

The client is looking for an experienced Deltek ERP Administrator / Business Systems Analyst to assume full internal ownership of their Deltek Vantagepoint system. This position will bring Deltek administration in-house, shifting responsibility away from external consultants to a dedicated internal owner. Working closely with Finance, HR, and Operations, the role will lead system configuration, reporting, documentation, and ongoing process and system improvements. It is a true ownership role, focused on delivery and optimization rather than support or helpdesk functions.

Why Join?

This role offers the opportunity to take full ownership of a mission-critical enterprise system, working in direct partnership with senior Finance and Operations leadership. It is a long-term internal position with strong growth potential, providing the chance to scale your impact and career as the organization continues to expand.

Responsibilities

• Act as the primary administrator and owner of Deltek Vantagepoint, responsible for full system configuration including project/WBS structures, billing and revenue recognition rules, labor codes, expense workflows, approvals, security roles, and user access.
• Manage system changes, testing, releases, and upgrades, ensuring controlled deployment and system stability.
• Partner closely with Finance, HR, and Operations to translate business requirements into Deltek configurations and operational processes.
• Support month-end, quarter-end, and audit activities, ensuring system readiness and data accuracy.
• Maintain, enhance, and support standard and custom Deltek reports for financial, project, and operational reporting needs.
• Ensure data integrity, consistency, and governance across all reporting and system processes.
• Identify opportunities to simplify workflows and reduce operational friction through system and process improvements.
• Document system configurations, business rules, process flows, and change history; maintain system knowledge base.
• Lead knowledge transfer from external consultants, progressively reducing reliance on external support while escalating complex or edge-case issues when required.

• 5+ years of direct, hands-on experience administering Deltek systems (Vantagepoint preferred; Costpoint or Vision also acceptable).
• Proven experience owning and managing Deltek within an operating company environment.
• Strong knowledge of project-based accounting and professional services billing models.
• Demonstrated experience supporting finance teams through month-end and close cycles.
• Excellent written and verbal communication skills in English.
• Availability and flexibility to work partial US business hours.

Preferred Qualifications

• Experience supporting Deltek implementations or leading major system reconfigurations.
• Working knowledge of SQL and/or reporting tools.
• Exposure to Power BI or similar analytics platforms.
• Proven experience transitioning ERP system ownership from external consultants to internal teams.