Executive Assistant

About the Role

Our client, a venture-backed AI startup in Sydney building a mobile app in the pet space, is hiring an Executive Assistant to partner with the founder. Youll blend classic C-suite EA support with hands-on, tech-savvy operations - helping the team move fast while staying organized.

Key Responsibilities

• Executive support: Calendar and inbox management, travel, meeting prep, minutes and follow-ups.
• Operating cadence: Own founder routines, OKR check-ins, weekly exec agendas, and action tracking across teams.
• Project coordination: Drive small cross-functional projects, track milestones, and unblock owners.
• Research & reporting: Conduct research, analyze data, and summarize key insights.
• Administrative support: Handle documentation, follow-ups, and general admin.
• Ad hoc tasks: Take on varied tasks as needed, including those outside prior experience.

Required Skills

• Career EA (3-7+ years) supporting C-level leaders in startups/tech or a tech-savvy operator from a startup/scale-up ready to run gold-standard EA routines.
• Mastery of calendar/email triage, meeting prep, and executive prioritization.
• Excellent written communication; concise note-taking and document creation.
• Strong project management: clear plans, owners, critical paths, and status updates.
• CRM experience 
• Excellent written & spoken English, fast learner, attention to detail
  

Nice to have

• Basic Canva experience
• Basic video editing
• Genuine interest in pets/pet care.