Administrative Officer

About the Company

Our client is a boutique Singapore law firm supporting clients across the full business lifecycle from corporate structuring and fundraising to regulatory navigation, investments, disputes, restructuring, and insolvency.

Role Overview

Were hiring an Administrative Officer to provide reliable, day-to-day administrative support to the partners and legal team. You'll manage calendars and documents, coordinate client communications, and keep operations running smoothly in a fast-paced, detail-oriented environment.

Key Responsibilities

• Manage calendars, scheduling, and basic travel logistics
• Prepare, format, and proofread legal/business documents; ensure version control and proper filing
• Maintain digital records and case files; uphold confidentiality and data integrity
• Coordinate client intake, calls, and correspondence; draft simple emails/letters and meeting minutes
• Support billing/timekeeping and invoice preparation; track expenses
• Track deadlines and deliverables; follow up with stakeholders
• Liaise with vendors/service providers; handle ad-hoc operational tasks

Qualifications

• 2+ years in administrative/operations support (law firm or professional services preferred)
• Excellent written and spoken English; strong client service skills
• High attention to detail, organization, and discretion with sensitive information
• Proficient with Google Workspace/Microsoft 365 (calendars, spreadsheets, file management)
• Familiarity with legal/case/document management tools is a plus
• Able to work independently, prioritize multiple tasks, and meet tight deadlines

Nice to Have

• Experience supporting a Singapore-based team or cross-time-zone stakeholders