Executive Assistant

Full Time

Remote

Role Description
Our client is a US based construction company seeking an Executive Assistant. As the Executive Assistant to Our client, you will play a pivotal role in ensuring the smooth operation of his daily professional and personal life. You'll be the right hand to Our client, managing schedules, coordinating communications, optimizing workflows, and assisting with personal tasks to keep Our client focused on leading his organization to success. This position is fast-paced, dynamic, and mission-critical.

Responsibilities

Live out client's culture and core values
Assist leader with providing accountability for other team members' goals and commitments
Be proactive and assertive in finding new ways/tasks with which to help the leader
Maintain leader's calendar and email inbox. Set appointments and respond to emails on behalf of the leader. Resolve appointment conflicts
Keep leader informed about project deadlines. If needed, participate in meetings with leader and act as a stand-in
Act as the primary point of contact for the owner; a liaison between the leader and internal and external stakeholders
Keep leader informed about team members' birthdays, work anniversaries, team members' spouse/kids' birthdays, etc
Create and send out meeting agendas to attendees in advance
Assist leader in completing various tasks as needed. Serve the leader in daily/routine work
Arrange travel (car rental, hotels, airbnb, meals, etc), including international
Maintain an ongoing prioritized list of future projects to eliminate downtime between projects
Deliver timely, high-quality project results for the leader and for the company
Create, develop and maintain standard operating procedures (SOPs) for routine/recurring items
Keep up to date with new company-wide projects, processes, and procedures
Recommend and build new procedures/processes/systems as life evolves
Other duties as assigned

Requirements:

Must Have:

5+ years of experience as an executive assistant supporting a C suite executive, founder, or high-profile individual
Proven ability to manage complex schedules, prioritize tasks, and meet tight deadlines
Exceptional communication skills (written and verbal) with a high degree of professionalism
Strong proficiency in productivity tools such as Microsoft Office, Google Workspace, and project management software (e.g., Asana, Trello)
Ability to maintain confidentiality and exercise discretion with sensitive information
Outstanding organizational skills and acute attention to detail

Would be Nice to Have:

Deep familiarity with the construction and real estate industries
Advanced user of digital tools, technology and software, including AI
Corporate event planning experience
Previous experience as a personal assistant and/or household manager

Working Conditions:

Full time
Remote
US working hours

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